Bids and RFPs – SMC Fire

Open Bids and RFPs

There are no open bids or RFPs at this time.

Closed Bids and RFPs

Maintenance Services of Generators

This specification describes the services to be performed under this Solicitation. The Department’s seven diesel generators and one natural gas generator require Quarterly and/or Annual scheduled preventive maintenance services and unscheduled repair services. The work shall be performed under the technical supervision of the Department and shall be performed and scheduled as requested by the Department. By employing appropriate resources, the Contractor is anticipated to complete all requested work within the agreed upon time frame.

The Contractor shall provide all labor, materials, tools, instrumentation, travel and equipment to satisfactorily complete the services. The Department reserves the right to increase or reduce service needs based on operational needs or restrictions. Nothing in this Specification shall be interpreted as relieving the Contractor of the responsibility of meeting all applicable federal, state and local codes and regulations.

Maintenance Services of Generators Request for Bid 2023-08-14

Key Dates:
Advertise Bid – July 16, 2023
Due Date/Bid Opening [EXTENDED] – August 21, 2023 by 3:00pm (originally August 14, 2023)
Notification of Award – Week of August 21, 2023

Tree Trimming/Removal and Brush Removal Services

The San Mateo Consolidated Fire Department is accepting bids from qualified contractors for Tree Trimming and Brush Removal Services to commence prior to the start of the Summer Fire Season 2023 for a three (3) year period.

Weed Abatement/Tree Management shall consist of the cutting of dry vegetation annually, prior to the Summer Fire Season, to reduce the potential fire hazard. The contractor shall provide tree trimming and/or brush removal services to parcels within local and state fire severity zones. The scope of work for each project will be determined individually before work begins. In some cases, we will also require cutting of vegetation at unmaintained dwellings, if the vegetation creates an unsafe fire hazard. It is unknown as to the total number of properties that will require weed abatement this coming summer season. The site/area of work shall be documented prior to the start of mitigation work and again post mitigation.

Tree Trimming/Removal and Brush Removal Services Request for Formal Bids 2023-05-31

Key Dates:
Advertise Bids – May 1, 2023
Bid Opening – June 1, 2023
Notification of Award – Week of June 5, 2023

SCBA Units including Harnesses/Backpacks, Face Pieces, and Cylinders

The San Mateo Consolidated Fire Department (SMCFD) is requesting proposals from interested vendors to provide bids for SCBA Units including Harnesses/Backpacks, Face Pieces, and Cylinders. This Request for Bids does not commit SMCFD to award any agreement or contract for services, and SMCFD reserves the right to negotiate final contractual terms with the successful company. 

To be considered for award of this contract, the bidder must meet the following minimum qualifications: (1) the bidder must be organized for the purpose of providing individual quotes, which include shipping fee to Foster City (or designated warehouse in San Mateo County) and appropriate sales tax; (2) a statement of costs associated with the Bid materials, itemize the product, shipping, and tax; (3) the bidder must include expected date of delivery; and (4) vendor will possess all Federal, State, and Local licenses and permits necessary to provide the goods and/or services required under the RFP. Experience with government and municipalities are preferred. GSA vendor highly desired.

SCBA Units including Harnesses/Backpacks, Face Pieces, and Cylinders Request for Formal Bids 2021-12-28

Key Dates:
Advertise Bid – December 10, 2021
Due Date/Bid Opening – December 28, 2021 by 3:00 pm
Notification of Award – Week of January 3, 2022

Personal Protective Equipment (PPE)

The San Mateo Consolidated Fire Department (the Department) is seeking individual quotes for various personal protective equipment (PPE). On May 15, 2020, the Department submitted for the Fiscal Year 2020 the AFG-S grant application on behalf of all 12 fire departments in San Mateo County. The purpose of the grant is to provide funds for the purchase of Personal Protective Equipment (PPE) and related supplies, including reimbursements, to prevent, prepare for, and respond to coronavirus. Each fire agency recognized the need for acquiring new PPE in response to COVID-19 and future pandemic responses within their respective agencies. The grant application includes a letter of commitment signed by each department as “Participating Partner Agencies” as well as San Mateo Consolidated Fire, who is designated as the “Host Applicant”. On July 17, 2020, staff was notified that the funding request was approved.

To be considered for award of contract, the bidder must meet the following minimum qualifications: (1) must be organized for the purpose of providing individual quotes, which include shipping fees to Foster City (or a designated warehouse in San Mateo County) and appropriate sales tax; (2) include a statement of costs associated with the Bid materials, itemize the product, shipping, and tax; and (3) include expected date of delivery. Experience with government and municipalities are preferred. GSA vendors highly desired.

Key Dates:
Advertise Bid – November 2, 2020
Due Date/Bid Opening – November 17, 2020 by 3:00 pm
Notification of Award – Week of November 23, 2020

Comprehensive Fee Study

The San Mateo Consolidated Fire Department (the Department) is seeking a qualified consultant (or team of consultants) to assist staff with a comprehensive review and revision of the Department’s fees, including development-related fees and in-lieu fees, as well as any user fees associated with our services. This should include recommendations for the revision, elimination, and/or implementation of processing fees, where appropriate. Fees related to fire prevention activities should strive to match the California Fire and Building Code permit requirements, and should include plan review, and inspections for different project types, as well as provide “catch all” fees for consultations, or other hourly work. All fees should be set at a level to provide for full cost recovery for the service(s) provided. The successful bidder will work with Department staff in obtaining details about the Department’s fees related to cost recovery and proposed changes or additions to those fees.

Comprehensive Fee Study Request for Formal Bids 2020-10-01

Key Dates:
Advertise Bid – September 1, 2020
Due Date/Bid Opening [EXTENDED] – October 8, 2020 by 3:00 pm (originally due October 1, 2020)
Notification of Award – Week of October 5, 2020

Light Duty Vehicle Service

The San Mateo Consolidated Fire Department’s light duty vehicle fleet requires general and preventive maintenance and routine repair services on vehicles and equipment including but not limited to brakes, tires, suspension, heat/air conditioning systems, electrical systems, engine etc. The work shall be performed under the technical supervision of the Department and shall be performed and scheduled as requested by the Department. By employing appropriate resources, the Contractor is anticipated to complete all requested work within the agreed upon timeframe.

The Contractor shall provide all labor, materials, tools, instrumentation, travel and equipment to satisfactorily complete the services. The Department reserves the right to increase or reduce service needs based on operational needs or restrictions. Nothing in this specification shall be interpreted as relieving the Contractor of the responsibility of meeting all applicable federal, state and local codes and regulations.

Light Duty Vehicle Service Request for Bid 2020-08-31

Key Dates:
Advertise Bid – July 23, 2020
Due Date/Bid Opening – August 25, 2020 by 3:00 pm
Notification of Award – Week of August 31, 2020

HVAC Maintenance Services

The San Mateo Consolidated Fire Department’s eight Fire Stations require HVAC Quarterly and/or Annual scheduled preventive maintenance services and unscheduled repair services. The work shall be performed under the technical supervision of the Department and shall be performed and scheduled as requested by the Department. By employing appropriate resources, the Contractor is anticipated to complete all requested work within the agreed upon time frame.

The Contractor shall provide all labor, materials, tools, instrumentation, travel and equipment to satisfactorily complete the services. The Department reserves the right to increase or reduce service needs based on operational needs or restrictions. Nothing in this Specification shall be interpreted as relieving the Contractor of the responsibility of meeting all applicable federal, state and local codes and regulations.

HVAC Maintenance Services Request for Bid 2020-07-13

Key Dates:
Advertise Bid – June 15, 2020
Pre-Bid Meeting/Site Visit – July 1, 2020
Due Date/Bid Opening – July 13, 2020 by 3:00 pm
Notification of Award – Week of July 13, 2020

Generators Maintenance Services

Generators Maintenance Services Request for Bid 2020-07-13

Key Dates:
Advertise Bid – June 19, 2020
Pre-Bid Meeting/Site Visit – July 2, 2020
Due Date/Bid Opening – July 13, 2020 by 3:00 pm
Notification of Award – Week of July 13, 2020

IT Managed Services

The San Mateo Consolidated Fire Department (SMCFD) is requesting proposals from qualified vendors to provide outsourced IT Managed Services per the requirements identified in the attached Request for Proposals.

IT Managed Services RFP 2019-02-20
Appendix A Professional Services Contract
Managed Services RFP Questions-Responses

Key Dates:
RFP Released – February 20, 2019
RFP Questions Due – March 1, 2019 by 4:00 pm
Proposals Due – April 22, 2019 (4:00 pm)

Data and Voice over Internet Protocol

The San Mateo Consolidated Fire Department (SMCFD) plans to implement new data and Voice over IP (VoIP) services for the new Department. SMCF is requesting proposals from qualified vendors to provide a managed data network, internet connectivity, and hosted Voice over Internet Protocol (VoIP) Telephone, Voicemail, and Unified Messaging System. These systems will be a new installation as all existing network connections and phone systems will be replaced with the proposed technology.

Data Network Connectivity RFP 2019-02-08
Data Network RFP Questions-Responses
Professional Services Contract
Addendum#1 Questions-Responses

Key Dates:
RFP Released – February 8, 2019
RFP Questions Due – February 14, 2019 by 4:00 pm
Proposals Due – March 13, 2019 (4:00 pm)